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RRM Design Group is an employee-owned company seeking a full-time Executive Assistant to join our Corporate Services Team. Our growing firm is looking for an individual who is eager to be part of a collaborative, inclusive, and innovative team that offers a great balance of professional fulfillment and fun.
The Executive Assistant will provide executive support to our CEO, COO, Managing Partners, and Corporate Services Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
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Your role looks like:
- Communicating effectively and proactively with peers, employees, and management.
- Maintaining the security of confidential information.
- Creating agendas and recording meeting minutes.
- Producing, proofreading, editing, and distributing corporate documents, letters, reports, memos, specifications, contract letters/work scopes, add services, consultant service agreements, certificates of insurance, transmittals, and other written materials.
- Assisting Board members, Managing Partners, and executive team with administrative duties (filing, calendar and contact maintenance, reimbursable reconciliation).
- Upholding RRM’s high standards of quality.
- Assisting with other administrative duties as assigned.
What you’ll bring to the table:
- Minimum of three (3) years of experience of executive administrative support.
- Minimum of five (5) years of experience in administrative support.
- Current knowledge of professional standards, computer applications, and trends.
- Strong experience and expertise in Microsoft Office Suite
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We’re eager to learn more about your qualifications and interest in joining our team!
*Psst…at RRM, we recognize that factors such as imposter syndrome or the confidence gap may deter some applicants from applying. However, we encourage you to apply anyways, as we recognize these restraints do not reflect an applicant’s abilities, and we don’t want them to get in the way of us meeting potential RRMers!
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ABOUT US:
Ensuring the health and happiness of our RRMers is paramount to how we run our business. RRM Design Group is a 100% employee-owned multidiscipline design firm with a full spectrum of services including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more and we work on engaging projects in several diverse markets throughout the state.
We value the diversity of intersecting identities and strive to maintain an environment that is equitable, respectful, and inclusive. We expect our work environments to be places of diverse engagement and informed discourse. Ultimately, we acknowledge that our standards of excellence as a multidiscipline design firm are not separate from the values of diversity, equity, and inclusion.
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COMPENSATION:
The hiring range for this role is targeted at $70,720 - $85,800 annually dependent on skills and experience.
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Need more information about this position? Email [email protected] for quick answers to any questions.
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What is an RRMer?
An RRMer (also known as an employee of RRM) is an individual who exhibits strong communication skills, cultivates a passion for what they do, is eager to learn, and likes to have fun! At RRM, our goal is to foster a community of collaboration and inclusivity, and each RRMer owns their contribution to this environment. In this job, you'll be working with people like:
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We Own This!
In 2018, RRM accomplished the pivotal goal of transitioning to a 100% employee-owned company. As an ESOP (employee stock ownership plan) corporation, once meeting eligibility criteria, RRMers have an ownership interest in the company. This is a direct reflection of our culture, one that is a supportive team. We are all striving to grow this company forward so that we can continue to create projects that promote sustainability and social good, giving back to our communities we live and work in and supporting staff so they can support their families. We are a team working together towards common goals.
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RRM takes great care to offer a competitive compensation and benefits package. Our package includes:
- 100% Paid Health Premiums for our Employees (Medical, Dental, & Vision)
- Telemedicine
- Paid Time Off
- Flexible work arrangements
- ESOP
- 401(k) with an Employer Match
- Employee Assistance Program (EAP)
- Life, AD&D, & Long Term Disability
- Paid Holidays
- Volunteer Time Off
- Learning & development program, RRM University (RRMU)
- Mentoring opportunities and clear paths for career growth
- Unparalleled company community and more!
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RRM’s mission and core values are the make-up of who we are and how we operate day-to-day. These values define our company culture and are the basis for all behavior and decision making. Head to Our Mission to see a description of all our core values and why we are passionate about Creating Environments People Enjoy.
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"A solid company with good leadership and successful business practices."
- Anonymous Glassdoor.com review (click to read more)
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RRM is a 2023 "Family Friendly Workplace" award winner
- Click to learn more about our Awards and Honors
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Learn more about our seven offices:
San Luis Obispo (HQ) | San Leandro | Santa Barbara| Ventura | San Juan Capistrano | San Diego | Seattle (New!)
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